PiE Internal Reference Number

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PiE Internal Reference Number, abbreviated as PIRN, is a universal, 12 digit, alphanumeric scheme that helps to track everything in PiE. For moral reasons, when the number refers to a person's identity, it is a Personal Identification Number (PIN). For everything else, it is a Reference Number.

  • To make the Reference Numbers and PINs readable, all alphabet characters are in caps.

Structure

The following is the general structure for the Reference Number:

TTYYGGGG####

There are four fields to this number: type, year, group, and ID.

Type Field

This is a 2 digit alphanumeric field that is for identifying what the Reference Number is for.

Type name Abbreviation
PiE Staff PI
Mentors MT
Students/Teachers ST
Volunteers VT
Kit Parts PT
PiE Tools TL

Year Field

This is a 2 digit numeric field for the encoding of the year. This will often be the year that the Reference Number was issued.

Group Field

This is a 4 digit alphanumeric field. It is for establishing groupings for the Reference Numbers. See specific examples like in PiE Staff Numbering Convention for examples.

ID Field

This a 4 digit alphanumeric field. This is for distinguishing objects classified under the same grouping.

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PiE Staff Numbering Convention

PiE Staff badges will have a barcode on the back. These will be used for authorizing certain transactions.

Example: PI12CORDDWAI

Year Field

The Year field denotes the year that the individual was issued a new Personal Identification Number (PIN). For personnel that move between different parts of staff between years, they will be issued a new PIN.

Group Field

The group field denotes what part of staff the individual more closely associates themselves with.

Group Abbreviation
Staff Alumni ALUM
Coordinators CORD
External XMEN
Kit Development - Electrical KITE
Kit Development - Mechanical KITM
Kit Development - Software KITS
Game Development GAME
Mentorship MENT

ID Field

This is a 4 digit alphanumeric field. Some groups will inherently be able to have customized ID numbers. For instance, the CORDs group is relatively small, so they have the option to have a customized 4 digit ID. On the other hand, the other groups like Mentorship and External are likely to have more people and customized IDs may not be feasible or practical.

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Mentors Numbering Convention

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Student and Teachers Numbering Convention

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Volunteers Numbering Convention

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Kit Parts Numbering Convention

Year Field

The 2 digit field is used to denote when the tool was added to the PiE's inventory.

Group Field

Parts for the kit have been organized in the following format:

Description Abbreviation
Motors and Servos (basically, anything that spins with a torque) MTRS
Power Transmission (anything that carries that torque somehwere else) PWTM
Mounts MONT
Anything that is powered and contacts the ground WHEL
Fastener FSTR
Rollers ROLL
Raw Stock Material STOK
Sensor SNSR

ID Field

For mechanical aspects of the kit, first character is either M or C. An “M” refers to “Machined (by PiE)" and “C” is for “COTS” (or Commercial, Off the Shelf).

<Electrical's numbering convention>

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Tools Numbering Convention

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